An Easy Hack to Set up Manual Payroll in QuickBooks

QuickBooks offers plans for automatic payroll run to its users, they start from $29/month for the Basic plan and even more for better plans. Cost of these plans can be a bit much for small enterprises or startups. Moreover, these plans are for 1099 employees whereas you might have very few employees. If you use QuickBooks and want to run Payroll for a few employees then you should set up manual payroll in QuickBooks. In this article, we will explain you how to enable manual QuickBooks payroll.

If you need our help to set up manual payroll in QuickBooks or for any other help regarding QuickBooks, contact us at our support number 1.855.738.2784

Information required to Set up manual payroll

Wondering “How do I turn on manual payroll”? Information required to set up manual payroll is as follows:

1. You should have full details of the company’s name, address and Tax details.
2. All payroll related information of employees individually such as their bank account numbers, Gross & net pay etc. and general information such as their names and addresses.
3. Applied rates of taxes, as applicable for your payroll.

If you are doing payroll manually, then you would need to do all the calculations manually too. The calculations and entry of payroll taxes and filing of the tax forms also need to be done manually.

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How to Activate Manual Payroll Items in QuickBooks?

Let’s learn how to set up Manual Payroll in QuickBooks.

1.  First, go to the Edit menu in your QuickBooks and click on the ‘Preferences’ option.
2. Now, click on the ‘Payroll & Employees’ option and then on the ‘Company Preferences’ tab.
3. Now, you have to mark the boxes named ‘Full Payroll’ and the ‘manual Payroll’ to enable them.
4. It will open a new window where you have to click on the Next button and then go to the confirmation box to click ‘Activate’.
5. Click on the Ok button after that and now the Manual Payroll will be active for your account and then press OK again to exit the window.

Accounts to be created for Manual Payroll

The list of accounts to be created for manual payroll is as follows:

1. Basic Pay
2. Dearness Allowance(DA)
3. House Rent Allowance(HRA)
4. Medicare Allowance
5. Conveyance
6. Provident Fund(PF)
7. Payable TDS
8. Payroll liabilities

All items come under two types: Expense and Current Liabilities. Accounts 6,7 & 8 under ‘Current Liabilities’ and rest under ‘Expense’. After this, the details need to be put in each account for individual employees to issue the paychecks manually. Hopefully this will answer your query “How to perform manual payroll in QuickBooks”.

Through this article, we explained to you how to set up manual payroll in QuickBooks. If you need our help learning “How to do payroll in QuickBooks without subscription?” then contact us at our support number 1.855.738.2784

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