A task management tool is used by an individual team or organization to efficiently complete projects by the organization and prioritizing related tasks. Task management tools come in many forms, such as basic spreadsheets or online project management applications. Task management tools come in many forms, such as basic spreadsheets or online project management applications. Work efficiently and reduce waste. Be organized to ensure that teams and individuals are being used properly. Meet the deadline.
Key components of a task management tool
Task management tools address the general need to organize prioritize and visualize work. Through analysis, you learn how to perform tasks more efficiently. At its most basic level, a task management tool is used to help people teams or businesses stay organized.
Part of being organized includes setting priorities for tasks, tracking the progress of tasks through the stages of completion, compiling analyzes of the stages of completion, and compiling analyzes or reports to direct future tasks and work processes.
A task board lets you organize your tasks based on priority so you can make sure the most important things get done first. That being said task management apparatuses are simple to update. By prioritizing tasks we can focus on how the task should be attacked, rather than jumping from one thing to another without direction.
Not only will visualizing tasks help you remember what you need to do, but it helps you better understand a project as a whole. This means that task management tools are easily available to everyone. When each item is organized in a way that is easy to understand, dependencies become clear and collaboration is natural.
Task management tools always provide some form of analysis whether it’s the formula you create or something built into the tool.
Types of task management tools
Depending on the need task management tools can be fairly simple or incredibly in-depth. Although they all share a basic function, organizing work, there are many different ways to approach task management. In most examples, task management tools are represented by a grid system of rows and columns and are commonly referred to as task management boards. A task management system also includes indicators or symbols that are used to represent different tasks or work elements. This can be anything from images to sticky notes or just data in a spreadsheet cell.
Most task management tools can be divided into three specific categories:
- Manual task management
- Electronic task management
- Online task management
Let’s quickly explain each of these types of task management tools so that we can better understand how they differ from each other.
Manual task management tool
Manual task management tools are the primary forms of task management systems. They are usually made of physical objects such as whiteboards, corkboards, or long pieces of paper taped to walls. There is no virtualization behind these apparatuses, thus the term manual.
Being a somewhat basic system these types of tools work best for people or teams dealing with a small number of tasks that rarely change. Organizations or industries with very standardized tasks often use manual task management tools because they require less attention and update are less frequent or intensive. This creates a flexible system that is easy to change.
Electronic task management tool
By harnessing the power of computing electronic task management tools provide expanded flexibility and functionality. Digital or electronic task management tools are not limited to physical space but allow users to add as much or as little information as they want. They usually include a wide range of features, such as tracking and analytics. Unlike manual boards you can take electronic task management tools with you anywhere you go with your computer or device.
The electronic system typically comes in a wide variety, from basic spreadsheets to advanced task management applications. These tools can also be integrated with other task and organizational applications to create a complete enterprise task management solution.